How to use Kalinotes to share your feedback

Do you want to share your observations and feedback on a website efficiently with your clients or suppliers? Discover how to use Kalinotes to create, organise and share your notes in a professional way.

📝 Step 1: Create your notes with the extension

Creating notes with Kalinotes is simple and intuitive. Here are the detailed steps to capture your feedback on any web page:

🔧 Installing and opening the extension

Before you begin, make sure you have installed the Kalinotes extension in your browser (Chrome, Firefox or Edge). Once installed, the Kalinotes icon appears in your toolbar.

1. Navigate to the web page you want to annotate
2. Click the Kalinotes extension icon in your toolbar
3. Log in to your Kalinotes account if you haven't already

📁 Create or select a project

Organising by project is essential to manage your notes effectively. A project can represent a client, a specific website, or a development sprint.

4. Create a new project by clicking "New project" or select an existing project from the drop-down list
5. Give the project a clear name (e.g. "Client ABC site redesign", "Homepage fixes")

✍️ Add a detailed note

Now that your project is ready, you can create your first note. Kalinotes automatically captures important contextual information.

6. Click "Add a note" in the extension interface
7. Enter a descriptive title for your note
   Example: "Change the CTA button text", "Fix the header colour"
8. Select an element on the page (optional but recommended)
   🎯 Hover over the page and click the element concerned to highlight it. Kalinotes will record its exact position.
9. Add your detailed comment in the memo field
   Be precise: describe what needs changing and why
10. Create or select a category to organise your notes
    Example categories: "Design", "Content", "Bugs", "Improvements", "Urgent"

11. Click "Save" to save your note
    📸 A screenshot of the page is automatically created and linked to your note!

🌐 Step 2: Share your feedback from the client dashboard

Once your notes are created, you can share them in several ways from the Kalinotes client dashboard. Log in at app.kalinotes.com to access all the sharing options.

📊 Option 1: Generate and send a report by email

The PDF report is ideal for sharing a complete set of feedback in a professional way.

1. Log in to your Kalinotes client dashboard
2. Select the project containing the notes to share
3. Click "Generate a report"
4. Choose which notes to include in the report (all or a selection)
5. Select the filtering options (by category, by date, by status)
6. Generate the PDF, which will contain all your notes with their screenshots
7. Download the report and send it by email to your recipients

🔗 Option 2: Create a sharing link

The sharing link lets your suppliers or clients access your notes directly online, with an interactive interface.

1. From your client dashboard, open the project to share
2. Click "Share the project" or "Create a sharing link"
3. Configure the permissions:
   • Read only (your collaborators can view but not edit)
   • Read and write (they can add replies or mark notes as resolved)
4. Generate the unique, secure sharing link
5. Copy the link and send it to your supplier or client
   By email, Slack, Teams, or any other communication channel

👥 Benefits of sharing with Kalinotes

Using Kalinotes to share your feedback offers many advantages compared with traditional methods (emails, Word documents, annotations on screenshots...).

• Perfect visual context - Every piece of feedback comes with a screenshot of the page, removing any ambiguity
• Clear organisation - Notes are sorted by project and category, making navigation easier
• Automatic URLs - No more copying and pasting links; they are saved automatically
• Real-time collaboration - Your suppliers can mark tasks as done as they go
• Easier tracking - See at a glance which feedback has been handled
• Time saving - No more back-and-forth to clarify a vague request
• Professionalism - Present your feedback in a structured, clear way

💼 Typical use cases

🎨 For web agencies

Share client feedback on mock-ups and prototypes. Create a project per client, add all the feedback, then generate a PDF report for sign-off or create a sharing link so the client can follow the progress of the fixes.

💻 For freelance developers

Document your clients' bugs and improvement requests. Organise by category (Bugs, Features, Design) and share a link so the client can see progress in real time.

📢 For marketing teams

Centralise the team's feedback on landing pages and campaigns. Each member can add their feedback, then the project lead generates a consolidated report for the external agency.

🌍 For translators

Annotate the pages to translate with your questions and suggestions. Share the link with the client to get their sign-off directly on the proposed wording.

🎯 Conclusion

Kalinotes transforms the way you share your feedback on websites. In just a few clicks, create precise, contextual notes, organise them by project and category, then share them easily via PDF report or interactive link. No more long email chains with scattered screenshots: with Kalinotes, everything is centralised, clear and professional!